Vendor Application Form

Vendor Application Form
Thank you for your interest in becoming an South Louisiana Community College (SoLAcc) Vendor!

In order to do business with us and receive payments, we need to collect some general business info, payment info, and a W9 Form for taxes.

Please complete this onboarding form to get set up.

If you have questions, please email purchasing@solacc.edu or call 337.521.6677.

NOTE: This form is specifically for vendors providing general services, supplies, equipment, etc. If you are providing professional/consulting services, please reach out to your college contact or purchasing@solacc.edu.

General Business Information
Are you an individual without an Employer Identification Number.*

Yes (operate using my SSN)No
Company Name*
As it appears on your W9.
Business Name (if different from above)
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Business Contact Name*

First NameLast Name
Email Address*
Phone Number*
Primary goods or services provided*
To add your business to the college’s bid solicitation list, please enter a short description of the primary goods or services your business provides. (Examples: Custodial Services, Welding Supplies, Printing Services)
Who are you currently working with at SoLAcc (Name and/or Department)?*
This information helps us to connect this form with a requisition from a college employee. If you are not currently working with anyone and solely want to be added as an approved vendor, please, enter "N/A".
If applicable, the vendor warrants it will comply with federal and state disabilities laws and regulations and warrants that products and services provided shall conform to applicable accessibility standards requirements of WCAG 2.1 level aa or the most current version, section 508 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act. The vendor agrees to promptly respond to and resolve any complaint regarding accessibility of its products and services. Vendor further agrees to indemnify and hold harmless SoLAcc from any claims or damages arising out of its failure to comply with the requirements listed herein.*

I agree

Payment Information
*** SoLAcc utilizes a centralized Purchasing Department. SoLAcc will in no way be responsible for goods delivered or work done without an official Purchase Order or fully executed Contract coordinated through SoLAcc's Purchasing Department. ***

Purchase Order number should be included on all invoices.

Here are some notes about payments:

Payment Terms
Our payment terms are Net 30 with all vendors. Payment will be made be made within 30 days after receipt of properly executed invoice or delivery of goods/services, whichever is later.

Payment Methods
SoLAcc uses a secure payment platform to pay our vendors via ACH direct deposit. Once your invoice has been approved for payment, ACH deposit will be received in your bank in 1-2 days. This is the fastest way to receive your funds. If you wish, you can receive payment via check; however, please note this will add 1-2 weeks to your payment timing.
I understand that SoLAcc will in no way be responsible for goods delivered or work done without an official Purchase Order or Contract*

I agree
Payment Method Selection*

Pay me via ACH (1-2 days payment processing time)Pay me via paper check (1-2 weeks payment processing time)
Please note: we can only remit ACH payments to US banks in USD, so please do not list any foreign bank info below.

Carefully double check your entries below, so that we don't send payment to the wrong bank/account.
Bank Name
Name on Bank Account
Bank ACH Routing Number
Please ensure you enter the ACH routing number, not the wire routing number, as these can sometimes be different.
Bank Account Number
Billing Contact (will receive Direct Deposit Advices)*
example@example.com
Pay to Name on Check
Upload a voided check*

Browse Files
If a voided check is not available, provide a prefilled direct deposit authorization form from your financial institution (not a deposit slip) or equivalent document that can be used to verify your routing and account number. Cancelof
Check Mail-to Address

Same as Company address (above)Enter a new address
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Tax Information
Please attach your completed and signed W9 form. W9 must be dated within the last year.

Why is this required? The IRS requires us to collect W9 forms from our vendors and remit information about payments made. We will not process your payment without this form, so please attach.

Don't have a completed W9 on file? Don't worry, this is a very simple form, and should only take a minute to complete, here is a link to the form.

W9 Tax Form
Completed W9 Form*

Upload a File
*PDF Max file size: 10MB Cancelof

Thank you!

Your information will be processed by South Louisiana Community College’s accounting department.

Questions about the college’s purchasing procedures may be emailed to purchasing@solacc.edu. Please direct all invoices and payment inquiries to finance@solacc.edu.
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