Vendor Application Form

Vendor Update Form
Thank you for being a valued vendor of South Lousiana Community College (SoLAcc).

Please use this form to update information in SoLAcc's vendor records.

If you have questions, please email purchasing@solacc.edu or call 337.521.6677.

NOTE: SoLAcc staff will contact you via the current phone numbers on file to validate any requested changes to your vendor record.

Business Name currently on file with SoLAcc*
DBA
Tax ID # currently on file with Solacc*
Phone Number*
Please select the information on file with SoLAcc that needs to be updated. (Select all that apply)*

General Business Information (Business Name, Address, Email, Phone Number)Payment Information (Check/ACH Information)W9LA Dept of Revenue (LDR)Board Resolution/Disclosure of OwnershipContract Signer and WitnessLA Vendor Profile DatasheetResumeOther

General Business Information
Are you an individual without an Employer Identification Number.*

Yes (operate using my SSN)No
Company Name*
As it appears on your W9.
Business Name (if different from above)
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Business Contact Name*

First NameLast Name
Email Address*
Phone Number*

Payment Information
*** SoLAcc utilizes a centralized Purchasing Department. SoLAcc will in no way be responsible for goods delivered or work done without an official Purchase Order or fully executed Contract coordinated through SoLAcc's Purchasing Department. ***

Purchase Order number should be included on all invoices.

Here are some notes about payments:

Payment Terms
Our payment terms are Net 30 with all vendors. Payment will be made be made within 30 days after receipt of properly executed invoice or delivery of goods/services, whichever is later.

Payment Methods
SoLAcc uses a secure payment platform to pay our vendors via ACH direct deposit. Once your invoice has been approved for payment, ACH deposit will be received in your bank in 1-2 days. This is the fastest way to receive your funds. If you wish, you can receive payment via check; however, please note this will add 1-2 weeks to your payment timing.
I understand that SoLAcc will in no way be responsible for goods delivered or work done without an official Purchase Order or Contract*

I agree
Payment Method Selection*

Pay me via ACH (1-2 days payment processing time)Pay me via paper check (1-2 weeks payment processing time)
Please note: we can only remit ACH payments to US banks in USD, so please do not list any foreign bank info below.

Carefully double check your entries below, so that we don't send payment to the wrong bank/account.
Bank Name
Name on Bank Account
Bank ACH Routing Number
Please ensure you enter the ACH routing number, not the wire routing number, as these can sometimes be different.
Bank Account Number
Billing Contact (will receive Direct Deposit Advices)*
example@example.com
Pay to Name on Check
Upload a voided check*

Browse Files
If a voided check is not available, provide a prefilled direct deposit authorization form from your financial institution (not a deposit slip) or equivalent document that can be used to verify your routing and account number. Cancelof
Check Mail-to Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

W9
Please attach your completed and signed W9 form. W9 must be dated within the last year.

Why is this required? The IRS requires us to collect W9 forms from our vendors and remit information about payments made. We will not process your payment without this form, so please attach.

Don't have a completed W9 on file? Don't worry, this is a very simple form, and should only take a minute to complete, here is a link to the form.

W9 Tax Form
Completed W9 Form*

Upload a File
*PDF Max file size: 10MB Cancelof

LA Dept of Revenue (LDR)
Act 211 of the 2017 Regular Session requires that prospective contractors must be current in the filing of all applicable tax returns and reports, and in payment of all taxes, interest, penalties, and fees owed to Louisiana. Before the state central purchasing agency can approve a contract for professional, personal, consulting, or social services, a tax clearance must be issued by the Louisiana Department of Revenue (LDR) indicating the prospective contractor is current in all filings and payments.

Typically the following contractors are exempt:

Contractor does not have employees requiring Lousiana tax withholding
Contractor does not generate Louisiana sales tax
LDR Number
The LDR number is a seven digit Louisiana State Revenue Department ID number. The number could be issued with up to 13 digits but LDR only requires the first seven digits.
LDR exemption certificate

Upload a File
*PDF Max file size: 10MB Cancelof
To obtain an LDR Exemption, you must work directly with the State of Louisiana. Please email - LDR-OSPClearances@La.gov - for more information.

Board Resolution / Disclosure of Ownership
Contracts must be signed by individuals legally authorized to sign. This may be verified through the entity's Disclosure of Ownership form filed with the Secretary of State or a Board Resolution to designate an authorized signer. For some business types, both documents are required.

Below is a sample board resolution. When a contractor is a corporation, either for-profit or non-profit, a formal, dated board resolution must be secured and attached to the contract indicating that the signatory is a corporate representative and authorized to sign said contract. This resolution shall be no more than 2 years old.

MEETING OF THE BOARD OF DIRECTORS OF
(CORPORATION'S NAME)

A meeting of the Board of Directors of (CORPORATION'S NAME) was held on (DATE), whereby a resolution was passed authorizing (NAME AND TITLE OF THE INDIVIDUAL AUTHORIZED TO SIGN ON BEHALF OF THE CORPORATION) by his signature, to enter into any and all contractual obligations on behalf of this corporation.

______________________________________
Secretary and/or Chairman
Disclosure of Ownership/Board Resolution*

Upload a File
*PDF Max file size: 10MB Cancelof

Contract Signer and Witness
SoLAcc gathers contract signatures electronically. Contracts are sent for review and signature through AdobeSign to the individual legally authorized to sign. The contract is also sent via AdobeSign to a person that can witness the authorized signer's signature.
Name of Authorized Signer*

First NameLast Name
Title of Authorized Signer*
Email Address of Authorized Signer*
example@example.com
Email Address of Authorized Signer's Witness*
example@example.com
If this information changes before the contract is executed, please contact purchasing@solacc.edu.

LA Vendor Profile Datasheet
Contract vendors must be registered with the State of Louisiana.

Instructions to Register:

https://www.doa.la.gov/media/u0qljdhs/vendorregistration.pdf

Once registration is complete, print Vendor Profile Datasheet. Completed document should be 2 pages and contain a "Last Review" date within the last year.

SoLAcc does not have the ability to assist with the State of Louisiana Registration. If you require additional assistance, please call (225) 342-8010 or send an email to vendr_inq@la.gov.
Vendor Profile Datasheet*

Upload a File
*PDF Max file size: 10MB Cancelof

Resume
Resume*

Upload a File
*PDF Max file size: 10MB Cancelof

Please use this space to add notes about your requested change or anything that you would like to share with the SoLAcc Purchasing team. (OPTIONAL)
Optional Upload for any additional information that you would like to share

Upload a File
*PDF Max file size: 10MB Cancelof

Thank you!

Your information will be processed by South Louisiana Community College’s accounting department.

Questions about the college’s purchasing procedures may be emailed to purchasing@solacc.edu. Please direct all invoices and payment inquiries to finance@solacc.edu.
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Vendor Update Form